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Bookkeeper

Aculabs Inc.

This is a Full-time position in East Brunswick, NJ posted November 23, 2021.

Incumbent assists the V.

P.

Finance with the day to day financial activities of the company.

Responsible for the timely processing of all accounts payable invoices into General Books, the negotiating, tracking, order and control of various supplies, and the processing of bank and general book entries.
This is a temporary to permanent position

ESSENTIAL FUNCTIONS:

A) Accounts Payable:

Reviews invoices for price and accuracy comparing them to the quotes list in an Excel spreadsheet, stamps each “Posted” and “Received”.

Verifies items have been received by matching the invoice detail to received packing slips and purchase orders.

Calculates invoices by department, identifies subaccounts, and then enters into the General Books system.

Posts credits for incorrect charges to General Books.

Files invoices in the open file.

Contacts vendors via phone or fax to resolve any questions.

Produces a weekly report of accounts payable for management review and selection of invoices for payment.

Prints checks and obtains authorized signature.

Staples invoices, check stubs and packing slips together prior to the mailing of the check (s).

Mails checks with appropriate payment stubs as applicable.

Files invoices by vendor in the paid file.

Reviews vendor monthly statements and resolves discrepancies with vendors.

Posts contracted unit prices in Excel for future reference and invoice verification.

B) Supplies:

Negotiate contracted pricing for office, janitorial supplies and requested items.

Complete unit cost studies to provide management with valid comparisons.

Ensures order requests are signed and an authorized signature is obtained prior to placing the order.

Orders supplies within area of responsibility on a weekly basis using just-in-time inventory methods.

Maintain inventory data for items within area of responsibility.

Works in normal office environment.

Position requires sitting, keyboarding, and using phone for extended periods of time.

Bending/reaching required for filing and stocking supplies.

C) Bookkeeping:

Ensure the correct posting of all payroll data to the general ledger.

Post payroll check data into the payroll checking account.

Post bank direct debit and credit amounts into the appropriate accounts and subaccounts.

Reconcile all checking accounts.

Maintain a contract database with start and termination dates for management review.

Notify management of upcoming contract termination dates and prepare termination or renewal letters for signature based on contract terms.

Complete the remote deposit of all payments to Aculabs.

Track and report Client payments by age of invoice.

Post payments to billing system the first week of each month.

ADDITIONAL FUNCTIONS:

This job description in no way states or implies that these are the only duties to be performed by this employee.

He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

Successful completion of grammar exam (80% and above).

(Skills and competency will be tested prior to start date.)
Knowledge of MS Word and Excel, must be able to maintain a spreadsheet.
Knowledge of a bookkeeping, accounting or payroll system.
Trouble shooting abilities
Communication skills adequate to negotiate contract terms.
Excellent organization skills

EDUCATION/EXPERIENCE : Any one of the following will be considered :
Requires a minimum of AA degree in finance (accounting, general finance, business administration, etc.)
Equivalent or 2 years accounting experience (accounts payable, general ledger, payroll, etc.)
Must possess knowledge of Microsoft Office, Word and Excel and have data entry experience.