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Human Resources Assistant

Masonic Village at Burlington, NJ

This is a Full-time position in Burlington, NJ posted November 22, 2021.

Come work for the Retirement Community ranked “BEST of the BEST for 2020” by the Burlington County Times !

Masonic Village at Burlington has been providing our community with quality care since 1898, adapting to the ever-changing needs of the aging population with compassion and ingenuity.

Offering a full continuum of services from active retirement living, skilled nursing, short term rehabilitation, memory care and hospice, Masonic Village at Burlington, located on 450-acres in Burlington County, NJ, is committed to person-centered care and allowing all our residents to live their best lives!

Masonic Village at Burlington located in Burlington Township, NJ is currently hiring a Full Time Human Resources Assistant!

What will I do?

Maintain the Relias Learning Management System.

Assign annual required education material through Relias.

Maintain and update education records.

Track participants in Relias for in-services, seminars, fire drills, and other additional training.

Assign, track, and report on yearly Risk Management education.

Set up Live Fire Extinguisher Training including completing the follow up education for those that do not attend.

Run end of year reports tracking education compliance.

Assist team members in completing their education requirements.
Assist team members in gaining access to their computer, email, Relias, SigmaCare, and UltiPro accounts.

Assist new team members in completing mandatory new hire education requirements after orientation.
Process and track corrective action letters and retraining for general retraining, incidents and medication errors for all team members.
Complete tasks for Human Resources including employment verifications, processing terminations, entering changes into UltiPro (terminations, merit increases, status changes, etc.), track performance evaluations.
Maintain, update, process in-service attendance and training information for all departments.
Register participants for in-services and seminars.

Schedule CPR classes, including providing confirmation letters and book distribution.
Create and distribute posters and in-service flyers.

Prepare and distribute monthly vaccine schedule (during influenza season).
Assemble orientation/educational packets and assist with the general orientation process as directed.
Coordinate the use of the Education Classroom as well as the Skills Room/Library.

Maintain cleanliness in both areas.

Set up and break down Education classroom for in-services and training.
Maintain the Contracted Employee/Student files, updating as needed.

Assist with updating orientation packets for these groups.
Coordinate with new nurses and clinical instructors to provide and proctor SigmaCare training.

Track SigmaCare training for new team members and clinical instructors.
Maintain Kcheck system ?

adding/removing team members and vendors to system.

Process new vendor requests.
Assist Infection Prevention with administration and tracking of the annual influenza vaccine.
What do I need for this role?

High school graduate or equivalent.
Two years of experience in the secretarial/clerical field
One year of computer experience.
Must have great customer service skills, possessing the ability to handle people with courtesy, firmness, and tact.
Must be computer literate in Microsoft Office and possess accurate typing skills.
Detail oriented, organized, neat, respectful, and strong people skills
Ability to prioritize and manage multiple tasks concurrently.
Good written and oral communication.
Must possess a sense of responsibility and integrity in treating confidential material.
What makes Masonic Village at Burlington an employer of choice?

A caring community: Residents and staff become like family
The full continuum of care provides professional advancement opportunities within for current employees
Our Employee Benefits Program ranked The Best of Burlington County in 2018 and 2019
Recognizing our success depends on committed and engaged staff members, we offer a wide variety of benefits, including:
Professional growth including supportive management and scheduling flexibility for pursuing further education and tuition scholarships
403(b) with generous employer match
Robust Wellness Program offering monetary incentives
Employee access to the on-site Wellness Center
Discounts for Team Members at a variety of retailers/services including 30% discount at our Cafe 902.
New Jersey Paid Sick Leave


Masonic Charity Foundation will continue to be an adaptable innovative, and sustainable organization that enhances its ability to live and grow its mission.

Core Values
COMPASSION: We demonstrate care, trust, and respect in all that we do.
EXCELLENCE: We commit to high-quality services that exceed stakeholder expectations.
STEWARDSHIP: We are responsible and thoughtful with the resources bestowed upon us.
COMMUNITY: We foster and support community with one another and the sharing of common values, interests, and goals.
Masonic Village at Burlington is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.