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Front Desk Receptionist

System One

This is a Full-time position in Piscataway, NJ posted April 30, 2021.

Front Desk Receptionist

Hours: will be between 9:30 am-6pm (8 hours)
Pay Range: $19.23 – $21.15 (40k – $44k)
Duration: Temp to Perm

Duties and Responsibilities:

  • Check VM Messages
  • Check Balance on Postage machine and log the start Amount & ink level
  • Correspond to various emails, FD calls, Rollover call, 2901 calls (All day task)
  • Check Calendar & Emails for daily appts for phone lists and enter accordingly
  • Daily phone hours and extension – update daily as they are emailed from each entity/ email completed list to A/R, Customer care, Residential Receptionist
  • USPS Mail gets sorted/ slit and stamped the day they come in a distributed to each Mailbox accordingly (Please see mail cheat sheet)
  • Create priority & UPS labels for outgoing mail process
  • Check mail & UPS bins for any outgoing mail and process
  • Enter/update/code daily Phone internet bills and distribute
  • Check pickups – Log/date/ Name/ when check is handed to receiver
  • Enter daily Tally’s for rollover calls
  • FedEx, UPS & any deliveries get logged and distributed
  • Assist Housekeeper with Petty cash & log in spreadsheet for monthly report
  • If there is any leftover outgoing mail, take to the mailbox across the street
  • Check sign in/sign out sheet 
  • End of day Closing: Put Phones on night, shut down mail one, printer, Clear FD Counter, Lock FD door

Weekly:

  • Enter/scan/email weekly rollover tallys
  • Update and Print weekly – Sign-in sheets, Visitors Sheets, Outside visitor Sheets, Daily Tally and rollover sheet.
  • Update FD Logs (Business cards/Phone Log/Check pick up/Entity & payments)
  • Stock Board room with supplies – if low (Exp: Pens tape clips)
  • Open Supply Closet– With Signed Order supply, list we distribute supplies in house.

Monthly:

  • Update/Process Petty cash spreadsheet and receipts accordingly with Greg each month.
  • Update/ Print and email extension lists or when needed
  • Check stock on all supplies – office supplies, UPS supplies, Priority supplies, toners etc. And process orders

Quarterly:

  • Work with Superior on meter reads reports for printers @ HQ & Entities remotely

Semi Annual:

  • Gather a bin count and place order, check divide order per list, process damaged bins report for replacements or credits

Yearly:

  • Gather a Calendar count for the next years calendar order with WB office supplies

When in need:

  • Have paper stocked for mailroom printer
  • Enter data to Superiors website when toner supplies are needed for all entities.
  • Enter Data when toner supplies needed for College Pointe
  • Inform Maintenance with any issues and or repairs to be done
  • Process Notices for front doors/bathroom/Elevators (Holiday hrs., pickup/Delivery notices out of order etc.)/
  • Prepare and distribute supplies for New Hire
  • Assist departments with notices (Stuff, Seal, Mail)
  • Retrieve VM messages @ empty stations and or redirect
  • Update/Revise/Organize FD cheat sheets
  • Keep FD stocked / Organized – any Supplies delivered, open and add to stock